Free template pack
Small-business starter kit
Everything a freelancer or small business needs to bill cleanly and get paid on time. Download the branded PDFs — filled with your own business details — or grab the editable spreadsheet and document versions to customise in your own software. No account, no watermark, nothing to pay.
Free, no accountNo watermarkPDF + editable files
What's inside
Invoice template
Clean, professional invoice with line items, tax and totals. Branded PDF or editable spreadsheet.
Quote / estimate template
Send a tidy quote with a validity date and clear scope, ready to convert into an invoice.
Receipt template
Confirm payment with a proper PAID receipt your clients can file.
Late-payment email sequence
Three ready-to-send chase emails — friendly reminder, firm follow-up, final notice.
Get-paid-faster cheat-sheet
Six specific things that get invoices paid sooner, from deposits to due dates.
Preview & download
Late-payment email sequence
Three emails for when an invoice slips. Copy one, swap the {{placeholders}} for your details, and send. Escalates from a warm nudge to a firm final notice.
Friendly reminderOn the due date
Subject: Invoice {{invoiceNumber}} — due today
Hi {{clientName}},
Just a quick note that invoice {{invoiceNumber}} for {{amount}} is due today. I've attached another copy for convenience.
If it's already on its way, thank you — please ignore this. If anything's unclear or you need a different format, just reply and I'll sort it out.
Payment details are on the invoice. Thanks so much,
{{yourName}}
{{businessName}}Second reminder7 days overdue
Subject: Invoice {{invoiceNumber}} — now 7 days overdue
Hi {{clientName}},
I wanted to follow up on invoice {{invoiceNumber}} for {{amount}}, which was due on {{dueDate}} and is now 7 days overdue.
I appreciate things get busy. Could you let me know when I can expect payment, or flag any issue holding it up? Happy to resend the invoice or set up a different payment method if that helps.
Thanks for getting this back on track,
{{yourName}}
{{businessName}}Final notice14+ days overdue
Subject: Final reminder — invoice {{invoiceNumber}} ({{amount}})
Hi {{clientName}},
This is a final reminder that invoice {{invoiceNumber}} for {{amount}} is now more than 14 days overdue. Despite my earlier emails I haven't yet received payment or a reply.
Please arrange payment within the next 7 days. If there's a genuine problem, contact me before then and we'll find a way forward. Otherwise, as set out in my terms, a late fee may apply and I'll need to pause any further work until the account is settled.
I'd much rather resolve this directly — please do get in touch.
{{yourName}}
{{businessName}}Get-paid-faster cheat-sheet
1
Put a clear due date on every invoice
"Due within 14 days" gets paid faster than "due on receipt", which clients read as "whenever". Pick a number — Net 7, 14, or 30 — and state it on the document and in the email.
2
Take a deposit from new clients
Ask for 30–50% up front before starting work with someone you haven't billed before. It filters out non-payers and means you're never fully exposed if a job goes sideways.
3
Make paying effortless
Put your bank details (and a payment link if you have one) directly on the invoice. Every extra step between "I should pay this" and "done" is a chance for it to slip.
4
Invoice the moment you finish
Send the invoice the day the work is done, not at the end of the month. The value is freshest in the client's mind, and your payment clock starts sooner.
5
Quote a late fee — and mean it
State a late fee in your terms (e.g. 2% per month overdue). You won't always charge it, but having it written down changes how seriously a slow payer treats your due date.
6
Chase early and politely
Send a friendly reminder the day it's due, not a week later. Most late payments are oversights — a same-day nudge fixes them before they become awkward. Use the email sequence in this kit.
Prefer to fill it in online?
These free tools do the same job in your browser — enter your details and download a finished document, no template editing needed.
New packs, now and then
Leave your email and we'll tell you when a new template pack lands. Nothing else — one-click unsubscribe. The downloads above never need an account.
We send the confirmation link to that address. Your email is only used for the newsletter — see our privacy policy.